A manufacturer of industrial Machinery (Welders, Welding Guns) is looking for Sales & Administrative Assistant.
Position: Sales & Administrative Assistant
Location: Smyrna, TN (100% ONSITE）
Overview
The Sales & Administrative Assistant supports sales operations and overall office administration. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting sales, marketing, HR, and general administrative functions in an on-site environment.
Key Responsibilities
Sales & Marketing Support
- Prepare customer quotes and process customer purchase orders
- Issue purchase orders to domestic and overseas vendors
- Respond to customer inquiries related to orders and shipping status
- Coordinate with vendors to obtain pricing and resolve order issues
- Support marketing activities including trade shows, website content, advertising materials, brochures, and social media
- Maintain and update related databases and documentation
Office & Administrative Support
- Order and manage office supplies and coordinate facility and equipment maintenance
- Verify facility-related invoices and coordinate with Accounts Payable
- Arrange travel and logistics for visitors and staff
- Manage outbound shipments, mailings, office events, and catering
- Support housing arrangements and logistics for expatriate employees
- Assist with corporate administrative matters such as insurance, fleet management, IT projects, mobile devices, and legal documentation
- Support HR-related tasks including attendance tracking, visa processes, training coordination, benefits administration, performance evaluations, and policy management
- Maintain organized electronic and physical filing systems
- Perform additional administrative duties as needed
Qualifications
- High school diploma required; additional education is a plus
- 3+ years of administrative experience
- Strong proficiency in Microsoft Excel and Word
- Excellent multitasking, accuracy, and attention to detail
- Professional communication and interpersonal skills
- Inside sales or marketing experience preferred
- On-site position (no remote work)