Administration Assistant – Intellectual Property Dept. – Japanese

Japanese organization that promotes Japanese business success in the US seeks an Administration Assistant in Midtown, Manhattan.

Title: Administration Assistant

Employment Type: Temp; renew the contract annually for up to 3 years

Hourly Rate: $24.5

Work Location: Midtown, Manhattan *3 days office

Work Hours: 9am – 5pm, Monday – Friday or 4 days/week

Job Responsibilities

1. Assist in budgeting and basic accounting tasks
2. Research the U.S. intellectual property system and assist in preparing related statistical reports
3. Support the development of presentations and written materials on intellectual property topics
4. Assist with planning, preparing, and running seminars, meetings, and other events
5. Handle a wide range of administrative duties, including phone and visitor reception, scheduling appointments, calendar management, and coordination with external vendors

Requirements

1. Ability to write, read, participate in meetings, and handle phone calls in both Japanese and English.
2. Ability to handle general administrative tasks with flexibility and professionalism
3. Strong attention to detail, including experience preparing vouchers, organizing documents, and editing data
4. Proficiency in basic MS Office applications (Word, Excel, PowerPoint)
5. Strong customer service skills for interacting with seminar participants and other stakeholders
6. Willingness to travel domestically within the U.S. once or twice a year to support on-site activities
7. No prior expertise in intellectual property is required; however, candidates should show strong teamwork skills and a genuine interest in learning and contributing