Job Title: Accounting Coordinator
Reports To (Title): President
Working Hours: 3 days per week (may vary depending on experience)
Working Style: Office (Hybrid work may be considered after training period)
Hourly Pay: $25-$35
POSITION SUMMARY:
The Accounting Coordinator will manage company-wide internal controls documentation and provide accounting reports to the President, Corporate Accounting, and process general accounting operations by controlling and verifying financial transactions, cash management, payroll, and benefits administration.
Responsibilities include reconciling account balances, maintaining general ledger and preparing month-end close procedures and payroll. This position is responsible for providing financial statements and reports to corporate accounting, the President, parent company and any other necessary party. This position must also develop strong partnerships with Corporate Accounting groups parent company to assist in goal setting, and problem solving. Foster relationships with Brokers, Customers and Vendors to ensure good business relations.
The essential functions of the position include, but are not limited to the following:
Accounting
- Responsible for managing cash, accounts receivable, and accounts payable activities.
- Performs daily cash management activities. Bank deposits etc.
- Reconciliations of bank accounts, credit card accounts, inter-company office payables and receivables.
- Prepares journal entries for payroll, accrued expenses and other categories to ensure that accounting activities and balances are accurate and reasonable.
- Completes month-end closing activities and reports to the President and parent company.
- Reconcile Sales and Service report with QuickBooks report. Report any discrepancy.
- Review and verify vendor invoices, payment approval by authorized business managers, and payment requests for monthly check run, ACH, and wire payments for assigned business units.
- Print checks, match invoices, obtain proper signature based on current Company Authority. Mail checks and report list to Bank of America.
- Prepare fund transfer requests i.e., ACH and Wire Transfers via bank.
- Files check copies, vendor invoices, and purchase orders in Accounting file cabinets.
- Maintain vendor relationships and reconcile accounts.
- Collection of customer accounts receivable balances.
- Gather and review prospective customers’ credit applications and related documents to determine a credit limit.
- Performs financial analysis, credit investigations and research on international/domestic customers to determine credit worthiness.
- Audit employee expense reimbursement reports for payments in QuickBooks.
- Maintain business licenses and leases.
- Assist the President, an expatriate and his/her family in transitioning to work in US – SS card, driver’s license, car insurance, home rental leases, credit cards, car leasing or purchases, etc.
- Maintain office area, order supplies, sort incoming office mail.
- Arrange semimonthly payroll through ADP.
- Maintain employee files.
- Administrate insurance benefits. Work with insurance broker to provide best plans available to employees.
- Administrate 401(k) and FSA (Flexible Spending Accounts) through ADP.
- Monitor employee non-workdays (vacation, sick, personal time).
- Update policies as needed.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in Accounting, Finance, or equivalent degree and/or experience.
- A minimum of 3 to 5 years of accounting experience with sound understanding of Generally Accepted Accounting Principles (GAAP).
- In-depth knowledge of accounting concepts including balance sheet account analysis, internal controls, and financial analytical skills.
- Financial reporting experience required.
- Advanced Excel skills required (lookups, pivot tables) and proficiency in other Microsoft Office programs such as Word and Outlook.
- Self-starter with excellent interpersonal communication and problem-solving skills.
- Presentation skills and effective collaboration with executive-level management.
- QuickBooks experience required.