A global R&D-oriented company is seeking an Accountant and Office Administrator to support accounting, payroll, human resources, and overall office management for a small start-up R&D facility located in Albany, New York. This position reports directly to a Senior Executive.
Responsibilities
Accounting (70%)
Manage accounts receivable, including invoicing, payment tracking, collections, and physical bank deposits
Manage accounts payable, including bill entry, document scanning, vendor communication, and bill payment processing
Prepare financial statements and various managerial reports
Monitor and analyze cash flow and report cash position to executives
Maintain employee records and process weekly payroll through an external payroll vendor (ADP)
Compile and analyze financial data related to R&D activities to identify eligible expenses for tax credit claims
Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures
Prepare reports and supporting documentation required for R&D tax credit filings
Ensure compliance with relevant tax regulations and internal policies related to R&D activities
Support audits and inquiries related to R&D tax credits and financial reporting
Administrative Support (30%)
Provide administrative support to company executives
Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies
Track inventory and order maintenance parts
Prepare purchase order documentation for procurement items
Monitor facilities and act as liaison with the building manager
Support staff in day-to-day operations
Manage various reports, invoices, and files
Communicate with customers and internal contacts
Qualifications
Bachelor’s degree in a business-related field, or an Associate’s degree with at least 5 years of experience in a similar role
Minimum of 3–5 years of accounting experience required; CPA preferred
Facilities management experience is a plus
Experience working with a Japanese company is a plus
To apply, please send resume to cschultz@pasona.com