Assistant for Office Administrator

A Japanese company is seeking an assistant to support its Office Administrator with accounting, HR, and general office operations.

Responsibilities

• Maintain accounting records in QuickBooks, process invoices, and support AP/AR, reconciliations, and monthly closing.
• Prepare payroll data and maintain employee and benefits records.
• Coordinate office services, insurance, leases, inventory, and travel arrangements.
• Communicate with Japan headquarters and support Japanese expatriates and visitors.
• Assist with interpretation and occasional business travel.

Qualifications

• At least three years of office administration or office management experience.
• Strong English and native-level or near-native Japanese proficiency.
• Bookkeeping knowledge and proficiency in Microsoft Office and QuickBooks.
• Strong organizational skills and attention to detail.
• Associate’s degree or equivalent education and experience.
• Valid driver’s license and willingness to travel occasionally.