Japanese-English Bilingual Senior Administrative Assistant
Salary: $57,000~$95,000
Employment Type: Full-time
Location: New York City (Hybrid)
A leading global financial institution is seeking a Japanese-English bilingual senior administrative assistant to provides high-level administrative, clerical, and organizational support to the General Manager, as well as to other senior executives and team members.
This role is critical to ensure smooth day-to-day operations, effective communication, and coordination across regions and stakeholders.
Role Objectives
- Manage complex calendars, schedule meetings across multiple international offices and time zones, and coordinate internal and external appointments for General Manager, senior executives and team members.
- Coordinate international and domestic travel, including flights, hotels and car services as required; prepare itineraries and secure visas where applicable.
- Process and submit expense reports and approvals in accordance with firm policies.
- Prepare, edit, and format correspondence and materials for internal and external use.
- Support planning and execution of meetings, events, and offsites, including logistics and materials preparation.
- Act as a point of contact for internal stakeholders and external counterparties, ensuring timely and professional communication.
- Provide general administrative and office support as needed to support business operations and team effectiveness.
- Coordinate effectively with other administrative assistants.
Qualifications and Skills
- 5-10 years of experience in an executive assistant or senior administrative support role.
- Prior experience in a financial institution or professional services environment is preferred, but not required.
- Experience supporting senior executives and/or teams within fast-paced, deadline-driven environments.
- Ability to work effectively with global teams and manage competing priorities across regions.
- Fluent in both English and Japanese.
