Logistics Specialist – Temp

Job Title: Logistics Specialist (Temporary Assignment)

Location: New York City, NY (On-site)

Employment Type: Temporary (Leave Coverage: Approximately September 2026 – February 2027)

Pay rate: $38-42/hour 

Position Summary

• Support logistics operations for an international metals and minerals trading business.
• Coordinate domestic and international shipments while ensuring timely delivery, accurate documentation, and payment processing.
• Work closely with overseas offices, logistics providers, customers, and internal departments.

Key Responsibilities

Logistics & Transportation

• Coordinate product release requests with overseas offices.
• Prepare and distribute shipping and logistics instructions.
• Collect customers' monthly shipment declarations and communicate with overseas stakeholders.
• Negotiate freight rates with trucking, rail, port, and other transportation providers.
• Calculate freight costs and provide transportation cost information to overseas offices.
• Issue shipping instructions to transportation companies and ports.
• Monitor shipments from origin through final customer delivery.
• Coordinate warehouse transfers and inventory movements.

Shipping Documentation & Customer Support

• Prepare and issue shipping documents to customers.
• Create customer invoices and distribute them through appropriate channels.
• Prepare credit and debit documentation when required.
• Coordinate shipment releases with customs brokers and other logistics partners.

Accounting & Payment Processing

• Enter invoices into the company's internal ERP/accounting system.
• Process payments to transportation providers, warehouses, customs brokers, insurance companies, suppliers, and other vendors.
• Monitor customer payments and record transactions in the internal system.
• Process intercompany and mutual account transactions.
• Support reconciliation of shipments involving provisional and final pricing.

Reporting & Administration

• Maintain detailed shipment records, including pricing, payment status, contract terms, and due dates using spreadsheets.
• Organize logistics files and maintain accurate documentation.
• Prepare and distribute copies of freight, warehousing, port, customs, and payment-related documents to overseas offices.
• Perform general administrative support related to logistics operations.

Qualifications

• Associate's degree in Business or a related field, or equivalent work experience.
• 1–2 years of office or administrative experience.
• Strong written and verbal communication skills.
• Ability to work effectively in a multicultural business environment.
• Proficiency in Microsoft Excel and Microsoft Word.
• Experience with an ERP system is preferred.

Assignment Details

• Temporary leave coverage assignment.
• Expected duration: Approximately September through February.
• On-site position in New York City.