Japanese and English Interpreter / Office Administrator

Japanese and English Interpreter / Office Administrator

Location: Niagara Region, ON

Work Arrangement: On-site (construction site / office environment)

Type: Full-Time, 3-month contract with potential for extension

Hours: Monday to Friday, 8:00-17:00

Pay: CA$27–32 per hour (depending on experience)

Start Date: ASAP

About the Company

Our client is a leading global manufacturing organization with a strong presence across international markets, specializing in advanced materials for battery and energy-related applications. The company is currently undertaking a major project in Canada as part of its continued growth and expansion in the region.

About the Role

The Japanese and English Interpreter / Office Administrator plays a key role in supporting daily administrative operations and facilitating communication between Japanese expatriates, local teams, and external vendors during a major project phase.

This position involves a combination of interpretation and general office administration. The successful candidate will work on-site and collaborate with cross-functional teams to ensure smooth communication, efficient office operations, and a well-coordinated working environment.

This role will begin as a 3-month contract with strong potential for extension based on performance and business needs.

Key Responsibilities

• Provide interpretation support between Japanese expatriates, contractors, and vendors, particularly for construction and production-related communication
• Assist with general office administration including data entry, document preparation, filing, and call handling
• Support office management functions such as ordering supplies, coordinating maintenance requests, and arranging business cards
• Assist with visitor coordination including scheduling, hotel and transportation arrangements, and meeting room setup
• Coordinate logistics for meetings and events, including catering and on-site arrangements
• Support internal activities and employee engagement initiatives such as team events
• Handle mail and courier arrangements, including pickups and deliveries
• Maintain organized records and ensure confidentiality of sensitive information
• Perform other administrative duties as assigned

Qualifications

• Fluency in Japanese and English (both written and verbal) is required
• Previous experience in interpretation/translation is an asset (construction or manufacturing industry experience preferred but not required)
• Strong communication skills with the ability to work across diverse teams and cultural environments
• Highly organized with strong attention to detail
• Ability to work on-site in a construction environment and maintain safety awareness
• Self-motivated with a proactive and adaptable mindset
• Ability to handle confidential information with discretion
• Minimum high school diploma required

Additional Information

This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.