Administrative Assistant (Health and Welfare Department) Part time

Title:

Part time Administrative Assistant – Japanese bilingual

(Health and Welfare Department) 

Wage:

$24.50/hour

Location:

New York, NY

1. Period

• Contract term: April 1, 2026 – March 31, 2027
• Possibility of a one-year contract extension depending on performance and organizational needs

• Work schedule options:
  • Option A: 5 days per week, working 3–4 hours per day between 9:00 AM – 5:00 PM (hours negotiable)
  • Option B: 2–3 days per week, 9:00 AM – 5:00 PM (with lunch break from 12:00 PM – 1:00 PM)

• Days off: Saturdays, Sundays, and holidays designated by the company

2. Responsibilities

• Manage and support budget control and accounting tasks for the department
• Assist with preparation and setup for seminars, meetings, and events
• Conduct media clipping related to healthcare industry topics
• Handle general administrative tasks including answering phone calls
• Support research on the healthcare industry (e.g., pharmaceuticals, medical devices) and U.S. healthcare policies, including information gathering, interviews, and preparation of materials
• Prepare documents and presentation materials using PowerPoint, Excel, and other tools

3. Requirements / Conditions

• Ability to handle detailed administrative tasks such as preparing budget-related documents, managing electronic files, and organizing internal documents
• Willingness to perform detailed work including proofreading and editing text and data
• Ability to handle a wide range of general administrative duties
• Business-level English proficiency (Japanese proficiency preferred)
• Ability to summarize English-language meetings and articles in English or Japanese
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Work arrangement:
  • For Option A, remote work is possible; however, employees must work in the office at least half of the working days each week (e.g., at least 3 days if working 5 days/week)
  • For Option B, remote work is generally not permitted

To apply, please send resume to cschultz@pasona.com