Business Operations Specialist

Salary Range: $69,300 – $85,000 (DOE)

Location: Long Island, NY (Hybrid: Mon–Wed in office, Thu–Fri remote, subject to business needs)

About the Job

An international company is seeking a Business Operations Specialist to support the Administrative Division. This role covers accounting, HR, legal, and general administrative functions, and will succeed a current staff member returning to headquarters next year.

As the position requires frequent communication in Japanese, advanced-level proficiency in both Japanese and English (reading, writing, speaking) is essential.

Start Date: Around October 1

Key Responsibilities

Accounting (Primary Focus)

• Manage monthly, quarterly, and annual closings
• Handle billing, payments, funds management, and reporting (QuickBooks)
• Support budgeting, internal controls, tax filings, and audits
• Communicate regularly with Japan headquarters

Human Resources

• Manage onboarding/offboarding, compensation, and benefits for expatriates and local staff
• Assist expatriates/families with U.S. tax and visa matters
• Maintain HR policies and employee handbook
• Coordinate with U.S. affiliates on compliance and HR programs
• Support recruiting and vendor management

Legal / General Administration

• Assist with contract review and management
• Support preparation of shareholder meeting materials and risk management
• Join occasional after-hours meetings with Japan headquarters

Qualifications

Required

• Minimum 3 years of accounting experience
• Native-level Japanese & Advanced-level English proficiency
• Strong team player, proactive and independent worker

Preferred

• HR or general affairs experience
• Proficiency in Microsoft Office (Excel) and QuickBooks
• Experience in Japanese-affiliated companies or familiarity with Japanese corporate culture

Benefits

• Medical / Dental / Vision Insurance
• Disability Insurance / Life Insurance
• Voluntary Benefits
• Time Off
• 401(k) Retirement Plan
  • Matching: 100% of first 1%, 50% of next 5%
  • Profit sharing eligibility after 12 months
• Education Assistance
• Flexible Spending Accounts (FSA) / Health Savings Account (HSA)

To apply, please send resume to nyamamoto@pasona.com

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