Project Support Coordinator

Location: Concord, Vaughan area

Type: Full-Time, Permanent

Hours: Monday to Friday, 8:00am – 5:00pm (Hybrid, flexible hours available)

Pay: $55,000 – $70,000 annually

About the Company

Our client is a well-established global company in the automotive manufacturing industry. With a long history of innovation and strong industry recognition, the company partners with major automotive manufacturers worldwide.

They offer a collaborative and supportive work environment where initiative is valued, and employees are encouraged to contribute across teams.

About the Role

The Project Support Coordinator provides coordination and administrative support for engineering and product development activities in a fast-paced automotive manufacturing environment. Working closely with project managers, engineering teams, suppliers, and internal departments, this role helps keep projects organized through schedule coordination, documentation, communication, and follow-up on action items.

The ideal candidate is organized, detail-oriented, and enjoys supporting multiple teams in a collaborative environment. Strong communication skills and the ability to adapt to changing priorities are essential.

Key Responsibilities

• Support project schedules, timelines, and deliverables to help keep projects on track
• Coordinate communication between engineering, procurement, suppliers, and other internal teams
• Prepare and maintain project documentation, meeting minutes, status reports, KPI tracking, and project records
• Follow up on action items, outstanding requests, and project updates with internal teams and suppliers
• Coordinate meetings, prepare agendas, and distribute meeting materials and follow-up notes
• Assist with prototype builds, material tracking, supplier communication, and other day-to-day project support activities
• Support procurement activities, including tracking materials, parts, tooling, and deliveries

Requirements

• Diploma or degree in Business, Project Management, Operations, or a related field
• 2–5 years of experience in a manufacturing, industrial, or automotive environment in a coordination or support role
• Experience coordinating schedules, documentation, reporting, or communication across multiple teams
• A collaborative and flexible approach, with a willingness to support different teams and adapt to changing priorities
• Proficiency in Microsoft Office and familiarity with project management tools such as Microsoft Project, Jira, or Smartsheet are considered assets.
• Japanese language skills are considered an asset
• Must have own vehicle and a valid Ontario G driver’s license

Additional Information

This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.