Administrative Assistant

Administrative Assistant (Japanese Speaking)

Location: Downtown Toronto, Ontario

Employment Type: Temporary, Full-Time (9:00 AM – 5:00 PM, 1-hour unpaid lunch)

Contract Term: 1 month (August 24 to September 30, 2026), with possibility of extension

Hourly Rate: $20–$23/hour

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant on behalf of our client in Downtown Toronto. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys working collaboratively across departments.

Key Responsibilities

• Provide administrative support across departments, including formatting documents, presentations, and meeting schedules

• Assist with organizing company meetings and events, including preparing materials, setting up meeting rooms, and coordinating catering

• Maintain and update project and company information in internal databases and records

• Prepare and edit business presentations, reports, and internal/external communications

• Coordinate business travel arrangements and manage travel schedules and calendars

• Monitor office supply inventory, place orders, and verify deliveries

• Perform other administrative duties as assigned

What We’re Looking For

• Fluency in both Japanese and English (spoken and written)

• Post-secondary education

• 1–2 years of experience in an administrative or similar support role

• Excellent verbal and written communication skills

• Strong organizational skills with the ability to multitask and prioritize effectively

• High level of professionalism, integrity, and attention to confidentiality

• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams

Additional Information

This is an existing vacancy. Pasona uses artificial intelligence (AI) on a limited basis to streamline certain aspects of the recruitment process. No hiring decisions are made using AI. Pasona prioritizes the human element of interviewing and engaging with candidates.