Sales Assistant -Japanese bilingual

Work Schedule: 8:30 AM – 5:30 PM (40h/week. Flexibility in start time.)

Work style: 100% onsite (no hybrid)

Start Date: Mid August

FLSA: Non-exempt

Sales Assistant

We are seeking a bilingual Sales Assistant to support sales and operations in a fast-paced international business environment. This role involves coordinating customer and supplier transactions, preparing sales documentation, supporting import/export operations, and providing administrative assistance to the sales team.

Key Responsibilities

• Prepare quotations by translating documents from Japanese to English
• Create and process purchase orders, invoices, and sales orders
• Coordinate parts procurement with customers and suppliers
• Record sales transactions and support accounts receivable collections
• Prepare import/export documentation, including commercial invoices and customs-related paperwork
• Assist with occasional shipping activities
• Provide day-to-day administrative support to the sales team

Qualifications

• Business-level Japanese and English communication skills (spoken and written. Must be able to read inquiries in Japanese and translate them to English.)
• Experience in international trade operations is preferred but general office experience is a must
• Proficiency with Microsoft Office, including Excel and PowerPoint