Administrative Assistant – Bilingual

We are seeking a detail-oriented Japanese Bilingual Administrative & Accounting Assistant to support daily accounting operations while providing executive administrative support. This position plays a key role in corporate reporting, banking activities, accounts receivable follow-up, and general accounting functions, while also assisting senior leadership with scheduling, travel coordination, and other administrative responsibilities.

Industry

Manufacturing / Trading

Required Qualifications

• Bachelor's degree in Accounting preferred.
• Minimum 3 years of accounting department experience.
• Business-level Japanese and English communication skills, both written and verbal.
• Proficiency with Microsoft Office, including intermediate Excel skills for analysis, reconciliation, and reporting.
• Experience using ERP systems such as SAP ByDesign or similar platforms.
• Strong organizational, multitasking, and time management skills.
• Ability to work collaboratively in a team environment and support multiple stakeholders.
• Ability to use a computer, telephone, and other standard office equipment.

Responsibilities

• Manage executive calendars across multiple time zones and coordinate meetings.
• Arrange business travel and ensure compliance with company travel policies.
• Prepare and process expense reports for reimbursement and compliance purposes.
• Serve as a liaison between executive leadership, employees, clients, and external partners.
• Monitor daily banking activities and maintain accurate cash position reporting.
• Enter accounting vouchers accurately and in a timely manner.
• Review aging reports and follow up on delinquent accounts and payment discrepancies.
• Document collection activities and investigation findings within company systems.
• Assist with general accounting duties, reporting activities, and month-end closing support.
• Provide administrative support and assist with special projects as assigned.
• May be assigned other duties by managers.