HR Generalist – Japanese bilingual

We are seeking an experienced HR & Administration Generalist to support a wide range of human resources and office administration functions in a dynamic international business environment. This role will be responsible for HR operations, payroll support, office administration, procurement/logistics coordination, and cross-functional support for engineering and service teams.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple responsibilities while maintaining professionalism and confidentiality.

Industry: Semiconductor / Technology Equipment

Location: In-Office

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and experience
• Experience in human resources and office administration
• Knowledge of payroll processing and employee benefits administration
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office and standard office systems
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to lift up to 15 pounds occasionally
• Ability to sit, stand, walk, and use standard office equipment regularly
• Local travel by car may occasionally be required

Responsibilities:

Human Resources

• Administer employee benefits programs including 401(k), medical, dental, disability, life insurance, and paid time off
• Support recruiting, onboarding, compensation, performance management, training, and employee relations
• Review payroll accuracy and coordinate payroll processing
• Handle employee inquiries regarding company policies and procedures
• Assist with investigations, disciplinary actions, and employee relations matters
• Support immigration coordination and related documentation
• Prepare employment-related reports, filings, and tax documentation
• Ensure compliance with employment laws and reporting requirements
• Coordinate background screenings and customer registration processes for service engineers
• Assist with employee attendance, overtime, vacation, and sick leave tracking

Office Administration

• Support daily office operations and administrative workflow improvements
• Maintain office equipment, supplies, records, and filing systems
• Assist with accounting-related data entry and reporting
• Coordinate contracts and vendor services including insurance and corporate service providers
• Prepare reports and documentation for government and insurance agencies
• Coordinate activities between departments and support internal communication
• Interpret and apply company policies and applicable regulations
• Support legal and compliance-related administrative tasks

Procurement & Logistics

• Assist with procurement, inventory, and logistics operations
• Coordinate import/export shipments and shipping documentation
• Receive and send packages and materials
• Support inventory tracking and purchasing agreement management
• Communicate with overseas teams regarding product availability and related matters

Additional Duties

• Identify opportunities for operational improvements and process efficiency
• Maintain a clean, safe, and organized work environment
• Maintain professional communication with employees, vendors, and customers
• Comply with all company policies and procedures
• May be assigned other duties and projects by management as needed