Office Administrator – Japanese bilingual

We are seeking an experienced Office Administrator to support daily office operations and ensure efficient administrative processes. This role plays a key part in maintaining office functions, supporting internal teams, and coordinating across departments including HR, logistics, and purchasing.

Industry: Semiconductor Equipment / Manufacturing

Location: In-Office

Required Qualifications

• Bachelor’s degree or equivalent combination of education and experience
• 5–7 years of experience in office administration or similar role
• Strong organizational and multitasking skills with high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and general office systems
• Ability to handle confidential information with discretion
• Ability to lift up to 15 pounds and support shipment handling as needed
• Ability to travel occasionally for business needs, including overnight trips

Responsibilities

• Manage daily office operations including scheduling, supplies, and general administrative support
• Coordinate meetings, maintain calendars, and prepare reports and documentation
• Support shipping and receiving operations, including packaging, tracking, and documentation
• Manage inventory, purchasing processes, and vendor communications
• Assist with import/export documentation and logistics coordination
• Provide HR administrative support including recruiting coordination and onboarding
• Handle employee inquiries and maintain compliance with company policies
• Coordinate travel arrangements including flights, hotels, and transportation
• Maintain records, contracts, and company documentation
• Support cross-functional teams including sales and service departments
• Ensure efficient workflows and recommend process improvements
• Maintain a clean, safe, and organized office environment
• May be assigned other duties by managers