Operations Coordinator (Administrative & Logistics Focus)-Japanese Bilingual

Location: Torrance, CA | On-site

Position: Operations Coordinator (Administrative & Logistics Focus)

Industry: Trading / Logistics

Status: Full-time, Non-Exempt

Salary: 50-60k/year

Summary of the Position

This position is ideal for a proactive and adaptable professional who thrives in a small, team-oriented environment. Rather than owning a single function, this role will act as a generalist, supporting multiple areas of the business while collaborating closely with internal teams.

The primary focus will be on import/export and logistics coordination, while also assisting with administrative, accounting, and operational tasks as needed. Flexibility, ownership, and a willingness to step in wherever support is needed are key to success in this role.

Key Responsibilities

Import / Export & Logistics Coordination (Primary Focus)

• Coordinate international and domestic shipments with freight forwarders
• Obtain freight quotes and support rate negotiation
• Prepare and manage shipping documents, including commercial invoices
• Monitor shipment schedules, track ETAs, and ensure timely delivery
• Review import documentation, duties, and tariffs for accuracy
• Verify freight invoices and coordinate payments
• Maintain shipment records and logistics cost tracking
• Communicate shipment updates internally and with external partners

General Operations & Administrative Support

• Support daily office operations including supplies, documentation, and coordination
• Assist with internal communications and cross-functional coordination
• Provide scheduling and logistical support for meetings and visitors
• Help organize and maintain company records and files

Accounting & Sales Support

• Assist with invoice processing, payment coordination, and expense review
• Track sales data and support billing processes
• Help prepare purchase orders, proforma invoices, and order tracking
• Coordinate with internal teams to ensure smooth order flow

Additional Support (as needed)

• Assist with onboarding and basic HR administrative tasks
• Support trade show coordination and event logistics
• Contribute to marketing-related tasks such as LinkedIn updates

Qualifications

• 2+ years of experience in operations, logistics, or administrative roles
• Experience with import/export or supply chain coordination is strongly preferred
• Strong organizational skills and attention to detail
• Ability to multitask and adapt in a fast-paced environment
• Strong communication skills and a team-oriented mindset
• Proficiency in Microsoft Office (especially Excel)

Preferred Skills

• Experience working with freight forwarders or international shipping
• Basic knowledge of accounting or ERP systems
• Experience in small or mid-sized company environments