Sales Assistant

A Japanese company seeks a Sales Assistant. Import/Export and logistics experience is highly preferred. Japanese skills are highly preferred.

Location: Fort Lee, NJ

Work style: Hybrid (Onsite during training period)

Salary 50-55K(DOE) ,Non-Exempt plus bonus

Summary: This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.  

Essential Job function

• Prepares sales and purchase contracts.
• Tracks merchandise statuses of pre-shipment.
• Arranges shipments and informs to all concerned party.
• Obtains, prepares, and/or processes required shipping documents.
• Develops delivery order instruction (DOI) and title transfer instruction.
• Arranges logistics and custom clearance.
• Develops invoices, debit notes and credit notes as necessary.
• Updates inventory status.
• Updates payment schedule.
• Prepares/checks documents for payment.
• Opens/receives Letter of Credit.
• Collects account receivable.
• Updates Accounts Receivable Trade, Accounts Payable Trade and Miscellaneous lists.
• Inputs information into the Company's system correctly.
• Enters information to update reports such as monthly shipment/inventory report, monthly invoice summary, and  monthly
• Sends/receives/files documents.
• Updates unarrived inventory status.
• Submits marine insurance as necessary.
• Prepares documents for audit.
• Monitors E-credit balance and alerts Sales reps if necessary.

OTHER & MISCELLANEOUS

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by manager and other senior management.
• Supports departmental works if other employees are absent. May support other department if required.
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to supervisor and works to resolve those issues.
• Maintains good communication with other staff & outside contacts.
• Complies with all company policies and procedures. 8 Responsible for maintaining a clean and safe working area.

Job Dimensions (Skills, Abilities, Knowledge, etc…):

• Accuracy, Attention to Detail, Clerical, Communication-reading/writing/speaking, Customer Service, Dependability/Reliability, Flexibility/Adaptability, Inventory Control, Multi-Tasking, Order Processing, Team Participation, Time Management, Vender Relations

To apply please email your resume to myamamoto@pasona.com