Sales Assistant – Japanese Bilingual

Title: Sales Assistant – Japanese Bilingual

Location: Midtown, Manhattan (Hybrid after 3 months probation)

Industry: Cosmetics

A Japanese cosmetics company in NYC is seeking a Sales Assistant to support the sales team by coordinating with clients, headquarters, and factories. This position involves sales support, logistics coordination, and administrative duties. Candidates who are interested in the cosmetics or beauty industry are highly welcome.

Position Summary

The Sales Assistant will support sales representatives by coordinating communications with clients, headquarters, and factories regarding samples, production, shipping, and supplied components. This role also involves order processing, logistics coordination, and general administrative support.

[Key Responsibilities]

Sales Support

Supporting and communicating with clients, headquarters, and factories for sales representatives (samples, production, shipping, supplied components, agreements, etc.)

Supporting tracking of sales projects for sales representatives

Supporting the development of a Sales Operations Process Manual

Preparing internal documents by entering information provided by sales representatives into designated formats and sending them to the Sales Department at headquarters

Organizing data related to sales projects

Order Management & Logistics

Receiving and issuing purchase orders

Preparing and sending invoices and packing lists

Communicating with customers and factories regarding shipping schedules for goods and components

Communicating with customers regarding product shipments

*Experience in logistics or order processing is preferred, but specialized knowledge is not strictly required.

Coordination & Administrative Support

Supporting and communicating with testing companies and R&D regarding product testing

Checking mail and packages delivered to the office

Shipping packages to clients

Assisting with preparations for cosmetic trade show participation

Performing other general administrative duties as required

Qualifications

English: Expert level

Japanese: Business level

Interest in the cosmetics or beauty industry is highly welcomed

Experience in logistics, order processing, or sales support is a plus

Work Environment

Work Schedule

Full-time

Mon-Fri, 9:00 AM–5:00 PM

Hybrid work available after the first 3 months (manager approval required):

3 days in the office

2 days working from home

Compensation

$25 – $30 / hour

Please send your resume to cschultz@pasona.com