Administrative assistant – Japanese Bilingual

About the Role

A company in a professional corporate environment is seeking a highly organized Administrative Support Specialist to support Japanese-speaking employees, visiting business partners, and internal administrative operations. This position is ideal for someone who is detail-oriented, adaptable, and comfortable handling a wide range of coordination, reporting, and office support responsibilities in a multicultural setting.

Key Responsibilities

• Provide day-to-day administrative support to Japanese-speaking staff and internal teams
• Handle data entry and maintain accurate records, including inventory transfer processing and return-related documentation
• Organize, file, and maintain documents required for internal audits and compliance reviews
• Maintain and update master data in the ERP system, including product details and employee information
• Support tax filing-related administrative work and other back-office processes
• Set up and prepare newly purchased computers for onboarding new employees
• Compile, analyze, and prepare sales reports and other internal business data
• Coordinate transportation, scheduling, and logistics for visitors from Japan
• Assist with the coordination and production of promotional and marketing materials
• Manage outgoing mail, courier arrangements, and shipping activities
• Prepare and coordinate shipment of materials and supplies for trade shows and events

Required Qualifications

• Expert-level Japanese language ability
• Business-level English communication skills
• Intermediate proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Strong communication and coordination skills in a multicultural office environment
• Ability to work onsite in a professional office setting

Preferred Qualifications

• Experience using ERP systems
• Strong Excel skills, including data handling and reporting
• Analytical ability with experience compiling and reviewing business data

Ideal Candidate Profile

• Detail-oriented and dependable
• Comfortable supporting both operational and people-facing tasks
• Able to communicate effectively with Japanese-speaking stakeholders and English-speaking colleagues
• Flexible, proactive, and capable of handling changing priorities in a fast-paced environment

To apply, please send resume to nyamamoto@pasona.com