Office Management Administrator

Temp to Hire position

Job Title: Office Management Administrator

Department: HR / Office Management

Employment Type: Non-Exempt (Temp to Hire – approximately 3 months)

Pay Rate: $27-29/hour

Work Location: Irvine, CA (on-site)

Work Hour: M-F 8:30-17:00

Reports To: HR & Office Management Supervisor

Job Summary:

• Support daily office operations and help maintain an efficient, organized, and professional work environment
• Provide administrative support to leadership and office management functions
• Coordinate office activities and assist with maintaining effective systems and processes
• Interact professionally with internal staff, leadership, and visiting colleagues

Responsibilities:

• Manage daily administrative tasks to support smooth office operations
• Maintain and order office supplies as needed
• Coordinate office building matters and communicate with property management and vendors regarding repairs and maintenance
• Provide administrative support to HR and Office Management leadership
• Assist with collecting and organizing information requested by headquarters
• Provide general administrative assistance to executives and visiting staff
• Assist with planning and coordinating company events and activities
• Support travel arrangements and event logistics as needed
• Assist with special projects and office initiatives
• Support coordination and assistance for visiting colleagues from other locations
• Serve as a point of contact for internal office-related requests and communications
• Assist with coordination of the company’s Risk & Safety program across office locations

Qualifications:

• Bachelor’s degree preferred
• Minimum of 3 years of related administrative or office management experience
• Strong organizational and administrative skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• High level of professionalism and attention to detail
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Bilingual Japanese / English highly preferred but not required

Additional Information:

• Occasional local travel may be required to support office operations and supply management