IT Administrative Assistant-Japanese Bilingual

Position

Japanese Bilingual IT Administrative Assistant (Contract)

Location

Houston, TX 77079

Onsite (100% office)

Position Summary

An international company in Houston is seeking a Japanese Bilingual IT Administrative Assistant to support the IT department. This role provides administrative and operational support including vendor coordination, procurement support, asset tracking, budgeting assistance, and communication with Japan headquarters.

Key Responsibilities

• Provide administrative and coordination support to the IT department
• Communicate with Japan headquarters in Japanese and English
• Coordinate with vendors for quotes, equipment orders, deliveries, and returns
• Support procurement processes including purchase requisitions and purchase orders
• Maintain IT asset, hardware maintenance, and software license records
• Assist with budget tracking and cost control
• Prepare reports and maintain spreadsheets for purchases and inventory
• Assist with invoice processing and coordination with accounting teams
• Provide translation and interpretation support (Japanese / English) when needed

Qualifications

Required

• Japanese / English bilingual (professional level)
• 5+ years of administrative or office support experience
• Strong organizational and communication skills
• Proficiency in Microsoft 365 (Excel, Word, Outlook, Teams)

Preferred

• Administrative experience supporting an IT or technical department
• Experience with procurement, vendor coordination, or asset management
• Experience with ERP systems or ticketing systems (e.g., ServiceNow)

Work Schedule

• Monday – Friday, 8:00 AM – 5:00 PM (Onsite)
• Monthly evening meeting (around 7:00 PM) with Japan HQ (paid; remote attendance allowed).