General Affairs Specialist

Job responsibilities:

·      Responsible for handling overall General Affairs activities and office management, including:

o  Responsible for a variety of office-related tasks.

o  Liaise with internal employees and external parties regarding general affairs and administrative support functions.

o  Respond to internal and external inquiries.

o  Direct external and internal visitors and guests as needed.

o  Bring together several facets of operations to ensure maximum efficiency and effectiveness.

o  Coordinate facility modifications as needed.

o  Coordinate the uniform and corporate wear programs.

o  Communicate with business groups as needed to ensure their facilities’ needs are being met.

o  Coordinate with Safety Administrator and HR as needed to ensure safety needs are being met.

o  Handle corporate Liability Insurance planning and coordination.

o  Lead the Company’s relocation search: location, size, capacity planning and coordination in consideration of the size of headcounts, products volume, and working space.

o  Corporate leased vehicles – communicate policies and procedures, answer employee questions, and manage deployment.

o  Respond to employee fleet vehicle accidents.

o  Identify and suggest improvement opportunities to drive efficiency and cost-savings.

·      Provide translation to the CEO during the meetings as needed.

Requirements:

·      1-3 years of office administration experience

·      Minimum of 3-5 years Office Management experience

·      High School Diploma or Equivalent Required.

·      Computer literacy and proficiency in Microsoft Office Products

·      Attention to detail is a must as well as strong organizational skills

·    Must be committed to establishing and maintaining effective organizational systems within an office environment

·      Strong problem solving skills

·      Independent self-starter with a positive, can-do attitude

·      Exceptional time management skills with a proven ability to follow-through on assignments and to meet deadline

·      Must be a team player with the ability to establish collaborative, cross-departmental relationships with a high degree of reliability

·      Strong verbal & written communication skills