Job Description

Position: Administrative Assistant (Bilingual Japanese/English)

Location: Plano (near Legacy West) or Las Colinas, TX

Start Date: April–May 2026

Employment Type: Part-time or Full-time

Pay: $20-25/HOUR

Position Summary

We are seeking a bilingual (Japanese/English) Administrative Assistant to support our Dallas office operations. This position will take over administrative responsibilities currently handled by our LA office and will work closely with the Accounting team based in Los Angeles.

The role requires strong communication skills, attention to detail, and the ability to coordinate across time zones. Experience in payroll processing and supporting expatriate employees from Japan is highly preferred but not required.

Key Responsibilities

General Administration

• Provide day-to-day administrative support for the Dallas office
• Handle general office management tasks and vendor coordination
• Support documentation, filing, and internal record management
• Coordinate communication between Dallas and LA offices

Payroll & HR Support (Preferred Experience)

• Assist with payroll processing (ADP experience is a plus)
• Handle employee-related administrative procedures
• Support onboarding and offboarding processes
• Coordinate benefit-related documentation and support

Expatriate Support

• Support newly relocated expatriates and their families from Japan
• Assist with initial U.S. setup (banking, utilities, documentation, etc.)
• Provide ongoing administrative assistance as needed

Accounting Coordination

• Work closely with the Accounting team in LA
• Support invoice processing, payment coordination, and basic accounting tasks (if applicable)
• Communicate effectively despite time zone differences

Qualifications

Required

• Business-level English (spoken and written)
• Business-level Japanese (spoken and written)
• 2+ years of administrative experience in the U.S.
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred (Not Required)

• Payroll experience (ADP preferred)
• Basic accounting knowledge
• Experience supporting Japanese expatriates
• Experience working in a multi-office or cross-time-zone environment

Compensation

• Part-time: $20–$25/hour (flexible based on experience and skill level)
• Full-time: Salary commensurate with Dallas market standards and experience

Ideal Candidate

• Detail-oriented and proactive
• Comfortable handling confidential information
• Flexible and adaptable in a growing office environment
• Able to independently manage responsibilities while collaborating remotely with the LA team