Accountant and Office Administrator

Accountant and Office Administrator

Location: Albany, NY

Employment Type: Full-time

80-90K/year

Summary

A global R&D-oriented company is seeking an Accountant and Office Administrator to support accounting, payroll, human resources, and overall office management for a small start-up R&D facility located in Albany, New York. This position reports directly to a Senior Executive.

Responsibilities

Accounting (70%)

• Manage accounts receivable, including invoicing, payment tracking, collections, and physical bank deposits
• Manage accounts payable, including bill entry, document scanning, vendor communication, and bill payment processing
• Prepare financial statements and various managerial reports
• Monitor and analyze cash flow and report cash position to executives
• Maintain employee records and process weekly payroll through an external payroll vendor (ADP)
• Compile and analyze financial data related to R&D activities to identify eligible expenses for tax credit claims
• Coordinate with R&D departments to ensure accurate tracking and documentation of qualifying research expenditures
• Prepare reports and supporting documentation required for R&D tax credit filings
• Ensure compliance with relevant tax regulations and internal policies related to R&D activities
• Support audits and inquiries related to R&D tax credits and financial reporting

Administrative Support (30%)

• Provide administrative support to company executives
• Perform daily office tasks such as scanning, printing, organizing, reconciling, managing work orders, and ordering supplies
• Track inventory and order maintenance parts
• Prepare purchase order documentation for procurement items
• Monitor facilities and act as liaison with the building manager
• Support staff in day-to-day operations
• Manage various reports, invoices, and files
• Communicate with customers and internal contacts

Qualifications

• Bachelor’s degree in a business-related field, or an Associate’s degree with at least 5 years of experience in a similar role
• Minimum of 3–5 years of accounting experience required; CPA preferred
• Facilities management experience is a plus
• Experience working with a Japanese company is a plus

To apply, please send resume to cschultz@pasona.com