Payroll Specialist

Payroll Specialist — Japanese Company

Location: New York, NY (Hybrid: 4 days onsite)

Hours: Mon–Fri, 9:00 AM–6:00 PM plus occasional overtime work

Salary: $65–$115K (DOE)

Payroll Specialist

A Japanese company is looking for a detail-oriented Payroll Specialist to manage accurate, end-to-end payroll processing for employees. This role plays a key part in ensuring payroll compliance, data integrity, and smooth payroll operations while partnering closely with HR, Finance, and external vendors.

Job responsibilities

Payroll Processing

• Manage end-to-end payroll for salaried and hourly employees
• Ensure payroll is processed accurately and on time
• Review payroll data including new hires, terminations, salary changes, bonuses, commissions, and deductions

Compliance & Reporting

• Ensure compliance with federal, state, provincial, and local payroll regulations
• Manage payroll tax filings, remittances, and year-end processes (W-2s, T4s, etc.)
• Stay current on payroll legislation and apply updates as needed

GL & Reconciliations

• Prepare monthly payroll-related journal entries
• Reconcile payroll accounts and resolve discrepancies
• Partner with Finance on month-end and year-end close

Systems & Data Management

• Maintain accurate and confidential payroll records
• Support system updates, testing, and payroll audits
• Respond to employee payroll inquiries with professionalism and clarity

Collaboration

• Work closely with HR to ensure accurate employee data
• Liaise with external payroll and benefits vendors
• Provide payroll reporting and updates to Finance and leadership

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred)
• 5+ years of payroll experience with hands-on U.S. and Canada payroll processing
• Strong knowledge of payroll regulations and tax requirements in both countries
• Experience with payroll systems and HRIS platforms
• High attention to detail and strong problem-solving skills
• Ability to meet deadlines in a fast-paced environment
• Strong communication skills and ability to work cross-functionally

To apply please email your resume to myamamoto@pasona.com