Administrative Coordinator-Japanese Bilingual

Position: Administrative Coordinator

Location: Torrance, CA | 100% Onsite

Work Hours: 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM

Salary: $50-55k/year (DOE)

Working Hours: 8 hours/day, 40 hours/week

Benefit: Outstanding benefits package including full coverage of health, dental, and vision insurance for employee and family members.

Flexible working hours available; early departures for childcare or personal reasons can be arranged upon request.

This position is responsible for a broad range of duties related to overall office operations. In addition to office administration, the role includes HR support and basic accounting support functions.

Office Operations

• Manage office supply inventory, including purchasing, reordering, and vendor coordination
• Manage facility operations for the company-owned building, including coordination with external vendors for repairs and maintenance
• Monitor the operation of office IT equipment and software, and liaise with external IT consulting firms as needed
• Manage and track office assets to ensure accountability, prevent unauthorized use, and maintain clear visibility of asset locations
• Conduct safety and compliance checks within the building
• Greet visitors and handle deliveries
• Receive and distribute mail
• Monitor office cleanliness and provide instructions to cleaning vendors

HR Support

• Maintain records of employee paid vacation and sick leave
• Receive and process expense reimbursement reports
• Respond to employee inquiries regarding benefits such as health insurance, including coordination with insurance providers or agents
• Manage company vehicles, including lease renewals, new lease arrangements, registration, and insurance

Accounting Support (No prior accounting experience required)

• Receive checks and prepare deposits
• Transfer required documentation to the accounting team
• Issue and mail payment checks

Qualifications/preferred experience

• Strong organizational and multitasking skills
• Effective communication with employees, vendors, and visitors (Bilingual in Japanese and English)
• Ability to work independently and take ownership of tasks
• Basic computer skills (Word, Excel, email, internet research)
• Experience in office administration or HR support job
• Flexibility and problem-solving ability
• Interest or willingness to learn to handle IT related issues or facility maintenance
• Vendor management or coordination experience