Administrative Assistant-Japanese Bilingual

Job ID : 061493
Working type : Onsite
Education level : All Education Levels
Salary range : $19 – $20
Employment type : Full time
Experience level : Entry Level
Currency :
Job type : Permanent
Job location : Honolulu, HI, USA
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City : Honolulu
State : HI
Country : USA
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Administrative Assistant (Bilingual Japanese/English) – Honolulu, HI

About the Company

A well-established global company in the financial services industry is seeking a detail-oriented Administrative Assistant to support daily office operations and internal administrative processes. This is a great opportunity for someone who enjoys a fast-paced environment, working cross-functionally, and contributing to smooth office operations.


Title: Administrative Assistant (Bilingual Japanese/English) – Honolulu, HI

Work Hour: 9:00~17:30 M-F

Salary: $20/Hr + Benefit

Work Location: Waikiki (Hybrid 2 days remote per week)


Position Summary

As an Administrative Assistant, you will support a variety of administrative, internal control, and accounting-related tasks. This role plays an important part in ensuring efficient office operations, accurate reporting, and strong internal compliance.

Key Responsibilities

  • Manage incoming and outgoing mail, including overnight shipments and messenger arrangements
  • Prepare commercial invoices for international shipments (non-document packages)
  • Track UPS/FedEx shipments regularly and follow up as needed
  • Coordinate with internal teams for office-related requests (repairs, equipment removal, parking, building matters, etc.)
  • Create daily reports and manage various office ledgers
  • Support internal audits and assist with audit preparation
  • Assist with User ID management and administrative compliance tasks
  • Update administrative procedures and manuals in both Japanese and English as needed
  • Support accounting-related tasks such as invoice processing, reimbursements, and corporate card processing
  • Assist with lounge-related sales support and reconciliation tasks (as assigned)
  • Provide general administrative support to other departments and perform additional duties as needed

Qualifications

Required

  • 1–2 years of experience in an administrative or office support role
  • Bilingual ability: able to read and write in Japanese and English
  • Strong attention to detail and accuracy in daily work
  • Ability to handle multiple tasks and work effectively under pressure
  • Professional communication skills and a cooperative, team-oriented mindset

Preferred

  • Experience supporting accounting-related tasks (invoices, reimbursements, corporate card processing)
  • Familiarity with office procedures, reporting, and internal compliance support

Why You’ll Love This Role

  • Work in a stable and professional office environment
  • Gain hands-on experience in administrative operations and internal processes
  • Collaborate with multiple departments and support meaningful business activities
  • Utilize both Japanese and English skills in a global work setting