Construction site Administrator
Role: Construction Site Administrator / Site Clerk
Location: Phoenix, AZ
Salary: $62,000–$70,000
Work Type / Style: On-site (Construction Site → Office-based post-project)
Benefits: Standard benefits package (medical, dental, vision, PTO, holidays)
Position Overview
This role supports the day-to-day administrative operations of a construction site and serves as a key coordination point for site staff, vendors, and visiting business travelers. It’s well-suited for an experienced administrative professional who is comfortable in a fast-paced, on-site environment. After the construction phase concludes, the role will transition into an office-based administrative position in the Phoenix area.
Key Responsibilities
- Provide daily administrative and clerical support in the site office
- Prepare, organize, and maintain construction and site-management documents and records
- Support documentation needs for the Site Manager and construction supervisors
- Coordinate purchases of leased equipment and consumables; process expense reimbursements
- Track and follow up on delivery schedules for procured items
- Support visiting business travelers with lodging and transportation arrangements
- Communicate and coordinate with subcontractors and vendors
- Answer phones, greet visitors, and manage general office operations
- Process invoices, receipts, and provide basic accounting support
- Order and manage office supplies and site materials
Skills & Qualifications
Required
- Work authorization in the United States
- 3+ years of administrative or office support experience
- Strong document management and organizational skills
- Proficiency with basic PC tools (Word, Excel, email)
- Clear and professional communication skills
Preferred
- Executive Assistant experience or construction site administration experience
- Ability to manage multiple priorities in an on-site, project-based environment
- Japanese language proficiency (a strong plus; may be used for interpretation support)
Certificates / Licenses
- Valid Driver’s License
Work Environment & Physical Demands
- On-site office located within a customer manufacturing facility in Phoenix, AZ
- Individual commute required; parking available
- Minimal to no travel expected
- Project duration typically 1–2 years, with potential for added administrative staff
- Post-project transition to a nearby office location is possible; responsibilities remain consistent
- Must be in good health and able to perform standard administrative duties
To apply, please send your resume to latanaka@pasona.com