Administrative Assistant

Location: Arlington Heights, IL

Employment Type: Temp

Working Hours: Approximately 20 hours per week

Salary: $20–25/hour (DOE)

Position Summary

This part-time Administrative Assistant role supports daily office operations in a small business environment. The position focuses primarily on administrative and accounting support, with some light order processing, inventory tracking, and packing work performed within the office (not in a warehouse).

The ideal candidate is organized, detail-oriented, and comfortable handling multiple tasks.

Key Responsibilities

• Data entry and general administrative support
• Light bookkeeping using Excel and QuickBooks
• Assistance with month-end closing and audit preparation
• Order processing and coordination with sales/account team
• Inventory tracking and stock checks
• Light packing and shipping tasks within the office environment
• Customer support via email and phone
• Other general office support as needed

Qualifications

• Detail-oriented, well organized, and deadline-focused
• Ability to work independently
• Strong written and verbal communication skills
• Professional communication via email and phone
• Team-oriented and flexible
• Business-level English and Japanese required
• (English phone communication preferred but not mandatory)

Skills & Experience

• Proficiency in Microsoft Excel and Word
• Experience with QuickBooks required
• ERP experience preferred
• Strong customer service and email communication skills
• Ability to multitask and manage time effectively

Notes

• Packing tasks involve small items and are office-based, not warehouse work.