Legal Secretary and Office Administrative Staff – Japanese bilingual

Job Title:

Legal Secretary & Administrative Staff (New York Office)

Employment Type:

Full-time (Non-Exempt)

Location:

New York, NY (Midtown)

Hybrid work available (1 day/week remote)

Working Hours:

9:30 AM – 5:30 PM

Monday to Friday

Compensation & Benefits:

Hourly rate: $30–35/hour (negotiable based on experience)

Annual salary review and biannual bonus (based on performance and firm results)

Medical, Vision, and Dental insurance

401(k) available from the month following hire

Paid holidays (U.S. federal holidays)

Paid Time Off: 15 days/year + 40 hours paid sick leave (prorated in first year)

Responsibilities:

[Legal Secretary / Office Support]

Manage attorneys’ schedules and calendars

Prepare invoices and billing reports (Japanese and/or English)

Handle case administration, billing, and payment tracking

Create, edit, proofread, and manage documents (Word, Excel, PowerPoint)

Arrange business travel, meetings, and client visits

Handle phone calls, visitors, mail, and deliveries

Coordinate with overseas offices (including Tokyo)

Basic accounting tasks (expense reports, payment tracking)

[Administrative / Office Management]

Support accounting and budget tracking

Prepare monthly reports for external accounting firms

Assist with payroll, HR administration, and benefits coordination

Liaise with vendors and service providers

Manage office supplies and general office operations

Qualifications:

Fluent in Japanese and English (business level or above)

Strong administrative and organizational skills

Proficient in MS Office (Word, Excel, PowerPoint)

Detail-oriented, accurate, and reliable

Team player with a proactive and flexible mindset

Able to work independently and take initiative

To apply, please send resume to cschultz@pasona.com