Office Support

Job ID : 061232
Working type : Onsite
Education level : Bachelors Degree
Salary range : $40000 – $60000
Employment type : Full time
Experience level : Entry Level
Currency :
Job type : Permanent
Job location : Schaumburg, IL, US
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City : Schaumburg
State : IL
Country : US
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Job Title: Office Support

Job Number: 061232

Location: Schaumburg, IL

Job Type: Full-time or Part-time

Work Hours: 8:30 AM – 5:30 PM (1-hour lunch break from 12:00 PM to 1:00 PM)

Work Arrangement: On-site only (no remote work)

Salary: $40k~$60k DOE

Position Overview

A global consulting firm specializing in solutions for the recycled paper and pulp industry is seeking a detail-oriented Office Support Specialist for its Illinois office. The ideal candidate will provide administrative, accounting, logistics, and general office support.

Key Responsibilities

Accounting Support

  • Review employee expense reports and upload them to the accounting system
  • Process vendor invoices and enter into the accounting system
  • Monitor monthly customer production data
  • Prepare and issue customer invoices

Logistics & Inventory Management

  • Track and manage office inventory; reconcile monthly
  • Oversee inventory at third-party warehouses
  • Prepare documentation for incoming international shipments
  • Coordinate shipping documentation for vendors, warehouses, and customers
  • Generate purchase orders for chemicals, parts, and equipment (domestic and international)

Administrative & General Affairs

  • Receive and send packages (USPS, UPS, FedEx)
  • Coordinate maintenance for company vehicles
  • Prepare materials for trade shows and exhibitions
  • Maintain office supplies and liaise with utility providers and government agencies
  • Support other administrative tasks as assigned

Qualifications

  • Education: Bachelor’s degree required
  • Experience:
    • Minimum of 2 years in an administrative, logistics, or office support role preferred
    • Familiarity with purchase orders, invoice processing, and order management
  • Skills:
    • Strong organizational and prioritization skills
    • Efficient communication skills in Japanese.
    • Ability to work independently and make decisions
    • Excellent problem-solving and written communication skills
    • Proficient in general administrative duties

Compensation & Benefits

  • Health, dental, and vision insurance
  • Simple IRA retirement plan
  • Paid Time Off: 10 days in the first year

※ “This job description is intended to provide a general overview of the position and its responsibilities. It is not a comprehensive list of all duties, responsibilities, or qualifications that may be required. Duties may evolve or change based on business needs.” ※


To apply, please email your resume to dpentony@pasona.com and include the Job title and Number.