Executive and Admin Assistant – Japanese Bilingual

About the Role

A global Japanese corporation is seeking a Japanese Bilingual Administrative Supervisor to provide high-level administrative support to the CEO, corporate planning team, and senior executive leadership. This role requires strong communication skills, independent work ability, and cross-functional coordination across U.S. and Japan-based teams.

Training period may require a different schedule. Work hours may vary based on business needs.

Key Responsibilities

• Provide administrative support to executive leadership and corporate planning teams.
• Serve as a primary communication bridge between U.S. office and Japan headquarters.
• Coordinate schedules, meetings, and cross-department communication.
• Arrange travel for expat employees (flights, hotels, car rentals).
• Support tasks that require collaboration across global time zones.
• Maintain smooth relationships with expatriates and internal stakeholders.
• Work independently while ensuring timely and accurate task execution.

Qualifications

• Japanese & English bilingual fluency (speaking, reading, writing, interpretation).
• Strong administrative experience supporting executives.
• Excellent interpersonal and communication skills.
• Ability to multitask and work with multiple departments.
• Comfortable coordinating across global teams and time zones.
• Experience managing travel arrangements for executives.