Executive Assistant-Japanese Bilingual

Job Description

Japanese Bilingual Executive Assistant

Location: Houston, TX (Galleria District)

Work Style: Onsite (This position is not hybrid or remote)

Position Summary

A global company is seeking a Japanese Bilingual Executive Assistant to provide administrative support to Executives. This role requires strong organizational skills, discretion, and the ability to communicate effectively in both English and Japanese within a professional, multicultural business environment.

Key Responsibilities

• Provide high-level administrative support to Executives
• Manage calendars, meetings, travel arrangements, and transportation
• Coordinate internal meetings, company events, vendor discussions, and presentations
• Support communication between Japanese and English-speaking stakeholders
• Prepare correspondence, reports, and summaries
• Process expense reports and reimbursements
• Assist with executive-hosted meetings and company events
• Serve as a point of contact for visitors and external partners
• Maintain confidential files, records, and documents
• Perform additional administrative duties as assigned

Qualifications

Required:

• Associate degree or equivalent experience
• Minimum 3 years of administrative or executive assistant experience
• Business-level English communication skills
• Strong attention to detail and ability to manage priorities
• Professional, reliable, and proactive

Preferred:

• Japanese–English bilingual proficiency
• Experience supporting senior leadership
• Experience in a Japanese or global company environment
• Strong cross-cultural communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with SAP Concur is a plus

Working Conditions

• Monday–Friday schedule
• Occasional evenings or weekends may be required
• Up to 10% travel
• Ability to lift up to 25 lbs occasionally

Benefits

• Medical, Dental, Vision & 401(k) matching
• Company-paid STD, LTD, Life Insurance & AD&D
• Paid time off (vacation & sick leave granted at the beginning of the year)
• 15 paid holidays
• Parental leave
• Tuition reimbursement
• Behavioral health support

Additional Information

• Visa sponsorship is not available for this position
• Equal Employment Opportunity employer