Office & Operations Coordinator

A Japanese company is seeking an Office & Operations Coordinator.

Location: Oradell, NJ

Salary: $60-65K, Non-exempt plus bonus

Benefits: Medical, Dental, Vision, Retirement Plan, PTO 

Position Overview

The Office Administrator will play a key role in ensuring smooth daily office operations while supporting logistics coordination and basic accounting and purchasing activities. This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal teams and external partners.

Key Responsibilities

1. Office Administration

• Manage day-to-day office operations (communication with the office management company, office supplies management, handling mail, greeting visitors, etc.)
• Prepare and format documents, reports, and presentation materials (Word, Excel, PowerPoint)
• Maintain and organize contracts, internal documents, and filing systems
• Provide basic HR-related administrative support as needed

2. Operations & Logistics Coordination

• Coordinate inbound/outbound shipments, warehouse inventory management, and related documentation
• Arrange domestic deliveries and manage scheduling
• Manage SDS, invoices, packing lists, and shipping documents
• Track transportation schedules and share updates with internal stakeholders

3. Accounting & Purchasing Support

• Process vendor invoices and perform basic data entry tasks
• Collect and consolidate information for monthly reporting
• Support simple purchasing and procurement activities

Qualification Requirements

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, Logistics, or a related field
• 2–3 years of experience in office administration, operations, or similar administrative roles
• Strong verbal and written communication skills in English (Japanese ability is a plus)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks, prioritize effectively, and work with a high level of accuracy
• Strong organizational and time-management skills

*This is a sample job description.

To apply please email your resume to myamamoto@pasona.com