Accounting & Administrative staff

TEMP Part-time / Accounting & Administrative staff

Location: Santa Monica, CA

Work Style: Hybrid

Work Schedule: 15-20H/week, Flexible

Pay Rate: $22/hour

Summary

Our client is looking for a reliable and detail-oriented Accounting & Administrative staff to support our daily accounting and office operations. The role includes handling AP/AR, payroll, expense tracking, and general administrative duties.

Primary Duties

• Handle vendor invoices, payment processing, and related communications.

• Create customer invoices and follow up on outstanding payments related to sales and business activities.

• Assist with bi-weekly payroll processing, including reviewing employee time records for accuracy.

• Maintain expense records, organize supporting documentation, and reconcile receipts.

• Compile sales and tax-related information and prepare supporting data for accounting reports.

• Provide administrative assistance with employee onboarding, personnel documentation, and other HR-related processes.

• Coordinate office supply purchases and monitor inventory levels.

• Maintain accurate accounting and administrative records.

• Provide additional administrative and operational assistance based on business needs.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.

• Minimum of 2 years of experience in accounting, bookkeeping, office administration, or a similar role.

Technical Skills

• Experience with accounting or ERP systems such as QuickBooks, SAP, or comparable software is preferred.

• Strong working knowledge of Microsoft Excel, particularly for organizing, reviewing, and analyzing financial data.

• Comfortable using Excel shortcuts, PivotTables, lookup functions such as VLOOKUP, and other commonly used formulas.

• Ability to understand and troubleshoot Excel formulas rather than relying solely on memorized functions.