General Affairs & Human Resources Specialist

This role oversees general affairs and human resources functions at a U.S. office while serving as a key liaison with the Japan headquarters. Frequent communication in Japanese is required. Accounting duties are limited to support tasks.

Full-time (8:00 AM – 5:00 PM)

Responsibilities

General Affairs (GA)

• Manage office operations (facilities, vendors, leases, equipment)
• Maintain internal policies and procedures
• Support expatriates (visa, housing, administration)
• Manage contracts and company documents
• Coordinate meetings and company events
• Support compliance activities

Human Resources (HR)

• Administer payroll (including vendor coordination)
• Manage bonus processes
• Oversee timekeeping and attendance
• Handle onboarding and offboarding
• Manage employee benefits (health insurance, 401k)
• Maintain HR records
• Support recruitment

Headquarters Communication (Japanese required)

• Prepare reports and documentation in Japanese
• Respond to headquarters requests
• Coordinate meetings and prepare minutes
• Provide translation support (Japanese ⇄ English)

Accounting Support (non-core)

• Review expense reports
• Assist with invoice processing
• Support monthly closing preparation (documentation/data)

(No journal entries, financial closing ownership, or tax/audit responsibilities)

Qualifications

Required

• HR and/or general affairs experience
• Payroll experience
• Native-level Japanese and business-level English
• Microsoft Office proficiency

Preferred

• U.S. HR experience or knowledge of labor laws
• Accounting support experience
• Experience in Japanese companies
• Experience with HRIS or accounting systems