Position: Administrative Assistant (Part-time)
Location: Los Angeles | Hybrid 2times/week onsite
Industry: Real Estate
Status: Part-time, Non-Exempt (Hourly)
Schedule: Up to 20 hours/week (Flexible based on business needs)
Pay: $25/hour
Summary of the Position
Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily operations for their U.S. office. This position will handle a variety of administrative duties, expense reimbursement coordination, payment-related documentation, and communication with the Japan headquarters.
The role also includes light support for real estate-related projects such as organizing market information and preparing internal materials. This is an ideal opportunity for someone who is flexible, organized, and comfortable working independently in a small business environment.
Breakdown of Responsibilities
- 70% Administrative & Office Support
- 20% Expense Reimbursement / Payment Coordination
- 10% Real Estate Support
Key Responsibilities
Administrative & Office Support
- Provide day-to-day administrative support for U.S. operations
- Organize and maintain documents, records, and internal files
- Prepare presentation materials, reports, and internal documents
- Coordinate communication with internal teams, vendors, and external parties
- Support general office operations and back-office functions
Expense Reimbursement & Payment Coordination
- Review and organize employee expense reimbursement submissions
- Prepare internal approval and authorization documents
- Track approval requests and payment schedules
- Assist with routine payment-related administrative tasks
- Coordinate basic communication with external vendors
Japan Headquarters Coordination
- Communicate and coordinate with the Japan-based parent company
- Support administrative reporting and documentation in Japanese and English
Real Estate Support
- Assist with research and data organization related to real estate investments
- Collect market information and reference materials
- Support preparation of internal review materials
- No independent analysis or decision-making required
Qualifications
- Authorized to work in the U.S. without visa sponsorship
- Business-level Japanese communication skills required
- Basic Excel and general Microsoft Office skills
- Strong organizational and communication skills
- Reliable, flexible, and able to work independently
- Detail-oriented with the ability to manage multiple tasks
Preferred Qualifications
- Administrative or office support experience
- Experience working in real estate or related industries
- Experience working with Japanese or multinational companies
