A Japanese company seeks a Sales Assistant. Import/Export and logistics experience is highly preferred. Japanese skills are highly preferred.
Location: Fort Lee, NJ
Work style: Hybrid (Onsite during training period)
Salary 50-55K(DOE) ,Non-Exempt plus bonus
Work hours: 9am-5pm with occasional overtime work
Summary: This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.
Essential Job function
- Prepares sales and purchase contracts.
- Tracks merchandise statuses of pre-shipment.
- Arranges shipments and informs to all concerned party.
- Obtains, prepares, and/or processes required shipping documents.
- Develops delivery order instruction (DOI) and title transfer instruction.
- Arranges logistics and custom clearance.
- Develops invoices, debit notes and credit notes as necessary.
- Updates inventory status.
- Updates payment schedule.
- Prepares/checks documents for payment.
- Opens/receives Letter of Credit.
- Collects account receivable.
- Updates Accounts Receivable Trade, Accounts Payable Trade and Miscellaneous lists.
- Inputs information into the Company's system correctly.
- Enters information to update reports such as monthly shipment/inventory report, monthly invoice summary, and monthly
- Sends/receives/files documents.
- Updates unarrived inventory status.
- Submits marine insurance as necessary.
- Prepares documents for audit.
- Monitors E-credit balance and alerts Sales reps if necessary.
OTHER & MISCELLANEOUS
- Seeks constant improvement, more efficient and less expensive ways and means in work processes.
- Performs special projects and other miscellaneous duties as assigned by manager and other senior management.
- Supports departmental works if other employees are absent. May support other department if required.
- Maintains high ethical standards in the work place.
- Reports all irregular issues and problems to supervisor and works to resolve those issues.
- Maintains good communication with other staff & outside contacts.
- Complies with all company policies and procedures. 8 Responsible for maintaining a clean and safe working area.
Job Dimensions (Skills, Abilities, Knowledge, etc…):
- Accuracy, Attention to Detail, Clerical, Communication-reading/writing/speaking, Customer Service, Dependability/Reliability, Flexibility/Adaptability, Inventory Control, Multi-Tasking, Order Processing, Team Participation, Time Management, Vender Relations