Construction site Administrator

Role: Construction Site Administrator / Site Clerk

Location: Phoenix, AZ

Salary: $62,000–$70,000

Work Type / Style: On-site (Construction Site → Office-based post-project)

Benefits: Standard benefits package (medical, dental, vision, PTO, holidays)

Position Overview

This role supports the day-to-day administrative operations of a construction site and serves as a key coordination point for site staff, vendors, and visiting business travelers. It’s well-suited for an experienced administrative professional who is comfortable in a fast-paced, on-site environment. After the construction phase concludes, the role will transition into an office-based administrative position in the Phoenix area.

Key Responsibilities

• Provide daily administrative and clerical support in the site office
• Prepare, organize, and maintain construction and site-management documents and records
• Support documentation needs for the Site Manager and construction supervisors
• Coordinate purchases of leased equipment and consumables; process expense reimbursements
• Track and follow up on delivery schedules for procured items
• Support visiting business travelers with lodging and transportation arrangements
• Communicate and coordinate with subcontractors and vendors
• Answer phones, greet visitors, and manage general office operations
• Process invoices, receipts, and provide basic accounting support
• Order and manage office supplies and site materials

Skills & Qualifications

Required

• Work authorization in the United States
• 3+ years of administrative or office support experience
• Strong document management and organizational skills
• Proficiency with basic PC tools (Word, Excel, email)
• Clear and professional communication skills

Preferred

• Executive Assistant experience or construction site administration experience
• Ability to manage multiple priorities in an on-site, project-based environment
• Japanese language proficiency (a strong plus; may be used for interpretation support)

Certificates / Licenses

• Valid Driver’s License

Work Environment & Physical Demands

• On-site office located within a customer manufacturing facility in Phoenix, AZ
• Individual commute required; parking available
• Minimal to no travel expected
• Project duration typically 1–2 years, with potential for added administrative staff
• Post-project transition to a nearby office location is possible; responsibilities remain consistent
• Must be in good health and able to perform standard administrative duties

To apply, please send your resume to latanaka@pasona.com