Accounting and Office Administrator

Business: Electric wire trading company

Basic Function

Handle all accounting tasks and oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Office administrator provides general HR administrative & sales support and assists with needs for information from the system, employment files, and other information sources.

Essential Duties

• Completes tasks on time and can properly prioritize work.

• Maintain filing systems and ensure the proper retention, protection, and disposal of records.

• Management of accurate financial records in compliance with US Accounting Standards (US GAAP) and internal policies.

• Monthly, quarterly, and annual financial settlement work (Journalizing, provision, account adjustment, etc.)

• Manage vendor relationships (inventory, ordering) for office supplies, computers, software, landlord

• Identify and resolve all vendor invoice/purchase order discrepancies with Inside Sales Manager

• Management accounts receivable and account payable, invoice processing, payment business, collection business.

• Overall response to accounting and tax operations.

• Review and report on withholding tax(e.g. 1099 payment)

• File all the documents of HR, General Affairs and Accounting

• Office and facility (Building) maintenance support included.

• Plan and coordinate safety and health events including evacuation and monthly check up to maintain good conditions of the facility.

• Assistance in budget formulation, forecasting, and differential analysis.

• Contact the contracted companies for accounting and legal issues to resolve properly

• Ability to plan, coordinate, and execute office projects or events.

• Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for openings

• Support to manage vendors and HR services including payroll, health benefits, and so on

• Maintain employee records and respond to reference requests

• Review Employee Handbook periodically

• Sorting and distribution of incoming post

• Manage annual staff performance evaluation process, work with supervisors to address performance issues

• Perform other related duties as assigned.

• Assist the dispatched people from Japan for their living and support their life in the US including controlling their passports and working visas.

• Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying

• Assist other departments upon request （VP, Sales, Inside Sales, Plant）

Minimum Qualifications                               

1.     Education / Work Experience

·  Bachelor's Degree or the equivalent in Accounting, Finance or a related discipline plus   

·  Minimum 3years of Accounting related experience

·  Must be able to create monthly financial statements

2.     Attributes/skills:

·   Must be able to handle multiple tasks and wear different hats                                   

·  Required to undertake other duties as may reasonably be required of them                  

·  CPA title preferable                                     

·  Computer experience required (Windows and Microsoft Office applications)                  

· English at

·  Understanding in Japanese corporate culture or Japanese language is welcomed

***Above details are subject to change.

This job description is intended to provide a general overview of the position and may not include all responsibilities or requirements.