Job Title: Office Support
Job Number: 061232
Location: Schaumburg, IL
Job Type: Full-time or Part-time
Work Hours: 8:30 AM – 5:30 PM (1-hour lunch break from 12:00 PM to 1:00 PM)
Work Arrangement: On-site only (no remote work)
Salary: $40k~$60k DOE
Position Overview
A global consulting firm specializing in solutions for the recycled paper and pulp industry is seeking a detail-oriented Office Support Specialist for its Illinois office. The ideal candidate will provide administrative, accounting, logistics, and general office support.
Key Responsibilities
Accounting Support
- Review employee expense reports and upload them to the accounting system
- Process vendor invoices and enter into the accounting system
- Monitor monthly customer production data
- Prepare and issue customer invoices
Logistics & Inventory Management
- Track and manage office inventory; reconcile monthly
- Oversee inventory at third-party warehouses
- Prepare documentation for incoming international shipments
- Coordinate shipping documentation for vendors, warehouses, and customers
- Generate purchase orders for chemicals, parts, and equipment (domestic and international)
Administrative & General Affairs
- Receive and send packages (USPS, UPS, FedEx)
- Coordinate maintenance for company vehicles
- Prepare materials for trade shows and exhibitions
- Maintain office supplies and liaise with utility providers and government agencies
- Support other administrative tasks as assigned
Qualifications
- Education: Bachelor’s degree required
- Experience:
- Minimum of 2 years in an administrative, logistics, or office support role preferred
- Familiarity with purchase orders, invoice processing, and order management
- Skills:
- Strong organizational and prioritization skills
- Efficient communication skills in Japanese.
- Ability to work independently and make decisions
- Excellent problem-solving and written communication skills
- Proficient in general administrative duties
Compensation & Benefits
- Health, dental, and vision insurance
- Simple IRA retirement plan
- Paid Time Off: 10 days in the first year
※ “This job description is intended to provide a general overview of the position and its responsibilities. It is not a comprehensive list of all duties, responsibilities, or qualifications that may be required. Duties may evolve or change based on business needs.” ※
To apply, please email your resume to dpentony@pasona.com and include the Job title and Number.