On behalf of our global client, we are accepting resumes for the following professional opportunity.
Position: Associate, Corporate Services
Location: Downtown Toronto
Status: Permanent full-time position
Salary: $80-90k plus attractive benefits package
We’re looking for an experienced and highly organized Corporate Services professional to help keep our office running smoothly and support the day-to-day operational needs of our team. This role is ideal for someone with deep office management experience who enjoys being the central hub for facilities, vendors, logistics, and operational problem-solving.
What You’ll Do
As a key partner across the business, you’ll ensure our office operations, facilities, and corporate services are delivered efficiently, safely, and professionally.
Key Responsibilities
- Build strong working relationships across departments to understand operational needs and provide thoughtful, responsive service
- Manage vendor relationships, service contracts, office equipment, and supply inventories to ensure high-quality, cost-effective operations
- Oversee facilities needs including maintenance coordination, property inspections, safety compliance, space planning, and support for growth-related office changes
- Maintain security systems and access cards, manage corporate insurance matters, and oversee corporate credit card and expense reconciliation processes
- Liaise with global offices for ordering of corporate supplies.
- Coordinate travel, meeting logistics, event support, and hospitality for internal and external visitors
- Manage document storage, archiving services, and adherence to internal corporate procedures and documentation standards
- Assist with facilities-related projects by helping develop plans, budgets, schedules, and supervising vendors on site
What You Bring
- 7–10 years of experience in office management, facilities operations, or corporate services
- Experience in a Schedule III Bank or financial services environment is an advantage
- Experience handling confidential information with discretion and professionalism
- Knowledge of immigration processes, including Canadian Foreign Worker Program guidelines, is an asset
- Familiarity with tenant lease agreements, landlord/tenant responsibilities, or real estate coordination is helpful
- Strong organizational, planning, and multitasking abilities—comfortable managing competing priorities in a fast-paced workplace
- Excellent communication and interpersonal skills, with good judgment, diplomacy, and attention to detail
- Advanced skills in Microsoft Office; experience with platforms such as SAP SuccessFactors, Oracle, or Coupa is a plus
- Ability to work independently, think proactively, and manage issues with a solutions-focused mindset
- Japanese language skills are an asset, but not required
We thank all applicants in advance for their interest. Only those being considered for this position will be contacted.