Administrative Assistant

Department: Food Dept.

Status: Temp (Non-Exempt, Full time) *No conversion

Salary: $20~$22/hour　

Working hours: 9 am to 5pm from Mon to Fri (1hour unpaid break) 35H/week

Summary

Support daily logistics and import/export operations while handling administrative and coordination tasks. This role works closely with internal teams and the Tokyo office to ensure accurate documentation, shipment coordination, and timely communication.

Responsibilities

Coordinate import and export shipments with suppliers and freight forwarders

Maintain logistics data and spreadsheets

Communicate booking updates, shipment status, and pricing information to the Tokyo office

Review shipping documents, prepare vouchers, and issue invoices

Arrange supplier payments through internal systems

Support futures transaction confirmation, margin payments, and basic contract administration

Handle general office and administrative tasks

Assist with credit management, license renewals, and research on new customers and import items

Requirements

At least one year of administrative or office support experience

Strong attention to detail and communication skills

Basic proficiency in Microsoft Outlook, Excel, and Word

Ability to work independently and as part of a team

High school diploma or equivalent

Preferred

Knowledge of logistics or import/export terminology