Job Title: HR Assistant / Coordinator
This role requires frequent interaction with East Coast stakeholders and an early work schedule to align with Eastern Time.
Work Schedule: Monday–Friday, 6:00 AM – 3:00 PM (1-hour lunch break)
Location: Costa Mesa, CA
Work Style: ON-SITE・Hybrid
Salary Range: $60,000 – $65,000 (base)
Job Summary
The HR Assistant / Coordinator supports the Human Resources department by performing a wide range of HR and administrative functions to ensure efficient and effective operations. This role may be shared among multiple administrative staff, with responsibilities rotated as part of cross-training initiatives or adjusted based on team needs and business demands.
Duties and Responsibilities
- Maintain accurate, up-to-date, and confidential employee records, files, and HR documentation.
- Ensure compliance with company policies, internal controls, and audit requirements.
- Respond to employee inquiries regarding company policies, benefits, and hiring processes.
- Provide general clerical and administrative support to the HR department, including preparing reports for Accounting and other departments as requested.
- Administer payroll functions, including processing payroll, addressing employee questions, correcting errors, and distributing checks.
- Manage and maintain the company vehicle leasing program, including vehicle ordering, registration, and coordination of accident or insurance-related matters.
- Administer employee benefits, leave programs, OSHA requirements, and federal compliance postings across all locations.
- Perform general administrative duties such as answering the company switchboard, handling incoming and outgoing mail and packages, managing office supplies, addressing facility-related issues, and supporting company events and visitors.
- Prepare or assist with mandatory and non-mandatory training programs and create internal training and educational materials.
- Support recruitment activities and assist with new hire onboarding and orientation.
- Serve as a liaison between the company and external vendors, including benefits providers such as health, disability, and retirement plan administrators.
- Perform other duties as assigned.
Required Skills and Abilities
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to handle sensitive and confidential information with professionalism, discretion, and tact.
- Exceptional organizational skills and strong attention to detail.
- Ability to thrive in a fast-paced and occasionally high-pressure environment.
- Proficiency in Microsoft Office Suite or similar software.
- Proficiency with, or the ability to quickly learn, payroll systems, HRIS platforms, and related applications.
Education and Experience
- Associate’s degree in a related field required.
- 2–3 years of experience as an HR Assistant or HR Coordinator, including payroll and benefits administration.
- 1–3 years of experience as an Administrative Assistant required.
- Experience with ADP is preferred but not required.