Executive Assistant – Japanese Bilingual

Employment Conditions

Temp 1-month probation period, followed by full-time regular employment

Compensation Range

Entry-level administrative background: approx. $65K annually

Experienced Executive Assistant: approx. $80K–$90K annually

Location:

Manhattan, NY

Position Summary

A global Japanese-affiliated company in New York City is seeking a Japanese bilingual Executive Assistant to provide high-level administrative support to a senior executive and the CEO Office.

The ideal candidate will demonstrate exceptional professionalism, discretion, and strong organizational skills, and will be comfortable supporting executives in a fast-paced, international business environment.

Key Responsibilities

Provide dedicated executive-level administrative support to a senior executive and their team

Proactively manage calendars, schedule meetings, and coordinate complex domestic and international travel

Prepare and submit expense reports, process invoices, and support financial administrative tasks

Handle phone calls, emails, and correspondence with a high level of professionalism and confidentiality

Perform general administrative duties including filing, copying, shipping, office supply ordering, and basic IT setup

Coordinate on-site and off-site meetings and events, including venue research, catering, and AV/technology arrangements

Prepare, organize, and maintain meeting materials, reports, and presentations

Host and coordinate visits from internal and external stakeholders, including overseas headquarters executives

Serve as backup support to other administrative staff as needed

Provide limited remote support during evenings or weekends when required

Required Qualifications & Skills

Bachelor’s degree preferred

2–3 years of administrative or executive assistant experience preferred

Fluent in Japanese and English

Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

Excellent organizational, time-management, and multitasking abilities

Strong communication and interpersonal skills

High level of discretion, sound judgment, and confidentiality

Ability to work effectively in a fast-paced, deadline-driven environment

Key Attributes

Professional business demeanor with strong attention to detail

Proactive, reliable, and solution-oriented mindset

Positive attitude with consistent professionalism

Ability to communicate effectively with all levels of management, both internally and externally

To apply please email your resume to cschultz@pasona.com