Location: Morgan Hill, CA
Employment Type: Full-time, Exempt
Reports to: Vice President / Business Operations Director
Base : 100-150K Depends on experience
Work Arrangement
- On-site required during the first year
- Hybrid (office + remote) may be available after one year, based on performance and business needs
Position Overview
We are seeking a highly reliable and hands-on Accounting / Administration Manager to support the Vice President, who also serves as the Business Operations Director. This role is a core operational position responsible for overseeing day-to-day accounting functions, office administration, and executive support.
While titled “Manager,” this is not a managerial-track or department-head role. Instead, it is a key individual-contributor role with direct supervisory responsibility for one staff member, requiring strong ownership, discretion, and cross-functional coordination.
The position works closely with both domestic and overseas offices and therefore requires business-level Japanese and English proficiency.
Key Responsibilities
Accounting & Finance
- Oversee and manage Accounts Receivable and Accounts Payable (AR/AP) processes
- Process invoices, vouchers, deposits, and payments accurately and on schedule
- Prepare and issue payments to suppliers and partners while maintaining accurate financial records
- Support special accounting cases, including RMAs, credits, and other non-routine transactions
- Assist with monthly close activities, reconciliations, and related data entry
- Identify, investigate, and report accounting discrepancies or irregularities
- Proactively recommend and implement process improvements, including effective use of the ERP system
Executive Support & Office Administration
- Provide direct operational and administrative support to the Vice President
- Coordinate hiring activities, including interview scheduling and documentation
- Manage employee onboarding and offboarding processes
- Act as a key liaison between U.S. operations and overseas offices
- Support general office operations and cross-functional administrative needs
- Assist with internal coordination related to office management and daily business operations
Supervision
- Supervise one direct report, including task assignment, daily guidance, performance feedback, and progress tracking
General & Cross-Functional Responsibilities
- Independently manage assigned responsibilities within a defined scope
- Handle confidential financial, HR, and management information with professionalism and discretion
- Balance multiple priorities and adjust quickly to changing business needs
- Support special projects and perform other duties as assigned by management
Supervisory Responsibility
Qualifications
Required
- Bachelor’s degree or equivalent combination of education and relevant work experience
- Experience in accounting, finance, and/or administration or business operations
- Japanese language proficiency (business level: speaking, reading, and writing)
- Business-level English proficiency
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Preferred
- Experience supporting executives or senior management
- Experience coordinating with overseas offices
- Experience using ERP systems
Benefits & Compensation
- Paid Time Off (PTO):
- 10 PTO days in the first year
- PTO accrues based on years of service, up to 25 days per year
- Health Insurance:
- Medical, dental, and vision coverage
- Coverage effective the first day of the month following a one-month waiting period
- Dependent coverage available through payroll deductions
- Bonus Plan:
- Annual bonus based on company performance and individual achievement
- Retirement Plan:
- 401(k) eligibility after one year of employment
- 100% safe harbor match up to 4% of annual gross salary
- Profit sharing may be distributed based on company performance