NY-based theater, film and events production company seeks a Japanese bilingual Project Coordinator.
Position Title: Project Coordinator
Language: English and Japanese fluency required
Salary: $66,300 Annual / Exempt
Location: Manhattan, NY (on-site)
Work Hours: Monday to Friday, 10:00am to 6:00pm
Benefits:
・Medical, Dental, Vision Insurance: Company pays 80%
・OMNY card provided for NYC public transportation
Job Description
- Plan, coordinate, execute, and review all aspects of assigned event production activities, including but not limited to budgeting, public relations and marketing, logistics, event staffing, venue coordination, and program implementation
- Develop, monitor, and revise project timelines and ensure milestones and objectives are achieved in a timely manner
- Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs
- Manage and execute all aspects of project associated fundraising processes to meet budget objectives
- Manage and monitor event expenses, create expense reports and process invoices
- Coordinate administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions
- Coordinate the participation of invited talent, artists, performers, and guests, including but not limited to communication with the agents and/or managers, assisting with visa arrangements, and attending rehearsals and performances as necessary
- Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
- Conduct market research, gather information, negotiate and execute contracts with suppliers
- Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality
- Proactively and effectively handle issues and troubleshoot any on-site problems on event day
- Conduct pre-event and post-event evaluations and report on outcomes
- Provide responsive day-to-day operational and administrative support, including handling time-sensitive research requests, answering phones, monitoring and responding emails, managing office supplies, receiving couriers and messengers, and coordinating meetings internal and external meetings.
- Translate documents or interpret meetings between English and Japanese
- Coordinate the purchases and shipments of corporate gifts
- Provide administrative support for human resources-related matters
- Perform other duties as assigned
Qualifications
- Bachelor's degree
- 3 years of relevant work experience in an administration or coordinating position is preferred
- Proficiency in Office applications (Word, Excel, PowerPoint)
- Excellent numeracy skills with an attention to detail
- Ability to thrive in a demanding environment with multitasking competencies
- Bilingual with excellent writing, speaking and presenting skills in both Japanese and English
- Interest in Japanese culture and arts and/or theatrical shows is a plus
- Website/Editing and design skill is a plus
