Part-Time Office Administrator (Japanese Bilingual)

Location

Novi, MI

Employment Type

Part-Time (Up to 29 hours per week), direct-hire

Compensation

$23.00–$25.00 per hour

About the Role

We are seeking a Japanese-English Bilingual Office Administrator to support daily office operations and assist Japanese expatriate employees. This role is ideal for a highly organized, service-oriented professional who enjoys coordinating administrative functions, managing office operations, and supporting employee relocation and onboarding activities.

Reporting to the Accounting Manager, the Office Administrator will serve as a key point of contact for office facilities, employee support, company vehicle administration, and expatriate assistance.

Key Responsibilities

Office Administration & Facilities

• Coordinate office maintenance, repairs, and vendor services.
• Manage office, kitchen, and facility supplies.
• Oversee office equipment, including printers, phones, and related services.
• Maintain employee contact lists, seating charts, and office records.
• Support a clean, organized, and efficient workplace environment.

Employee Support

• Assist with onboarding activities for new hires.
• Prepare workstations, office access, and employee resources.
• Order business cards, company apparel, and other employee materials.
• Manage incoming calls, mail, deliveries, and visitor coordination.

Company Vehicle Coordination

• Schedule and manage company vehicle reservations.
• Track vehicle usage, maintenance, and registration renewals.
• Coordinate with dealerships and service providers as needed.

Administrative Support

• Assist with annual budgeting and office-related projects.
• Support telecommunications and equipment requests.
• Coordinate special administrative initiatives and employee communications.

Japanese Expatriate Support

• Provide bilingual support in Japanese and English.
• Assist expatriate employees with relocation, housing, banking, transportation, and settlement-related matters.
• Coordinate appointments with government agencies and external service providers.
• Provide interpretation and translation support when needed.
• Support orientation and onboarding activities for newly arrived expatriate employees.

Qualifications

• Fluent in both Japanese and English (spoken and written).
• 2+ years of office administration, administrative support, or related experience.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and standard business applications.
• Ability to manage multiple priorities with attention to detail.
• Valid driver's license and ability to transport employees or company vehicles when necessary.

Preferred Qualifications

• Experience supporting Japanese expatriates or working within a Japanese business environment.
• Experience with facilities coordination, office management, or employee support functions.
• Customer-service-oriented mindset with a proactive approach to problem