TITLE: Project Admin Assistant
LANGUAGE; Japanese bilingual
STATUS: Temp, Part time (20 hours per week)
LOCATION: Palo Alto
WAGE: $25.00-35.00/h depending on experience
HORK STYLE: Office work (no remote work is available)
WORK HOUR：8h between 8:00 am – 6:00 pm, *lunch break unpaid
Industry: Real Estate / Business Incubation
Location: In-Office (Palo Alto, CA)
Flexible work options: Not available (onsite role)
Required Qualifications
- Japanese-English bilingual (business-level communication required)
- Prior experience working in a corporate or professional office environment
- Strong interpersonal skills and ability to interact professionally with guests and stakeholders
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Ability to handle administrative tasks with accuracy and attention to detail
- Strong time management and multitasking skills
- Ability to support event coordination and administrative operations
- Basic English communication skills for emails and conversations
- Professional business etiquette, especially in a Japan-related environment
- Comfortable working in a team-oriented, startup-like setting
Responsibilities
- Serve as front desk reception and first point of contact for visitors and tenants
- Respond to inquiries via email, phone, and website contact forms
- Provide administrative support including document creation, scheduling, and coordination
- Assist in planning and executing events, including setup and vendor coordination
- Support community engagement and communication with facility users
- Manage facility-related administrative tasks and daily operations support
- Update website and online event announcements
- Assist with meeting coordination and preparation of meeting minutes
- Maintain organized records, databases, and documentation
- Support general office operations including mail handling and communication
- Ensure professional and clean working environment
To apply, please send resume to abutterfield@pasona.com